VINZENZ GRUPPE
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Information and Contact

The central publications database of the Vinzenz Gruppe provides the organizational and technical framework for the employees of the member hospitals to document their scientific publishing activities and to publish their scientific documents online. Scientific documents and publication related metadata is provided within the intranet and the internet in compliance with internationally recognized open access standards. In addition, the publication database serves as documentation and external presentation of the scientific activities of the Vinzenz Gruppe, their member hospitals and related institutions.

This site is powered by EPrints 3, free software developed by the University of Southampton.

Contact Information

Any correspondence concerning this specific repository should be sent to Christian.vogel@ordensklinikum.at.

Mission and Services

The Vinzenz Group's central publications database provides all employees of the Vinzenz Group's hospitals with the organizational and technical framework for documenting their scientific publication activities and for the electronic publication of scientific documents. Scientific documents and publication-related metadata are made available on the intranet and internet in compliance with international open access quality standards. Furthermore, the publications database serves to document and externally present the scientific activities of the Vinzenz Group, its hospitals, and other affiliated institutions.

The publications database is operated by the University of Southampton, which provides the necessary software (EPrints: https://www.eprints.org/), storage space, integration into catalogs and search engines, and technical support. Furthermore, the publications database is integrated into the intranet and internet pages of the Vinzenz Group's hospitals. The database entries are accessed via national and international library catalogs, search engines, and other retrieval tools. The operation and further development of the publication database are integrated into national and international initiatives and projects such as the Open Archives Initiative (OAI).

Content

The Vinzenz Group's central publication database offers the option of storing references to scientific publications (metadata such as authors, titles, journals, etc.) as well as full texts and other digital files (text, graphics, audio, or video sequences).

The following types of publications are included in the publication database:

  1. Publications of the Vinzenz Group, its hospitals, and other affiliated institutions with scientific content
  2. Publications by employees of the Vinzenz Group, its hospitals, and other affiliated institutions in externally published publications and series such as anthologies, conference proceedings, research reports, journals (e-journals), or series
  3. Publications by individuals completing their training at the Vinzenz Group, its hospitals, and other affiliated institutions
  4. Publications of scientific relevance within the scope of other tasks of the Vinzenz Group, its hospitals, and other affiliated institutions

Procedures and Responsibilities

All employees of the Vinzenz Group hospitals are required to make their scientific publications (partial and primary authorship) available in the Vinzenz Group publication database as soon as legally and organizationally possible. The minimum requirement is the entry of publication-related metadata (authors, title, journal, etc.); where legally possible, the full text should also be included in the database.

Support with entering data into the publications database is available from:

  1. The Vinzenz Group librarians
  2. Contact people at the individual institutions, if applicable
  3. The operator of the publications database (EPrints service via email)

Data entry is generally carried out by the authors themselves. Personal registration is required for entry; access data is provided by the librarian.

Each entry requires approval before it can be viewed publicly. The specific process depends on the different circumstances at each institution. By default, approval is provided by the librarian.

Articles published before the publications database was launched should also be included. The aim is to achieve the most complete collection of publications possible, especially for the period since 2007. The librarian is responsible for importing existing literature collections into the publications database.

Copyright Aspects

When publishing a scientific work with a publisher, the usage rights for the publication are usually regulated in a publishing contract (or through the general terms and conditions). Depending on the publisher or journal, the rights retained by the authors may be more extensive or more limited. All employees are encouraged to secure additional usage rights when concluding publishing contracts and to additionally publish their authored documents – possibly after a embargo period – in the central publications database.

Many publishers explicitly allow their authors to self-archive with open access in an institutional document repository such as the central publication database. In most cases, the accepted manuscript (author's post-print) may be openly deposited, and only rarely the published publisher's PDF (publisher's version). Sometimes these documents can only be made openly accessible after an embargo period of 2-24 months from initial publication. The standard terms and conditions of the respective publishers can be found at the following address: https://www.sherpa.ac.uk/romeo/.

When publishing electronic documents, compliance with third-party copyrights and exploitation rights is the responsibility of the authors or publishers of the electronic documents.

Publication in the Vinzenz Group's central publication database does not preclude further publication of the documents in academic journals or monographs, or on other servers; the authors' copyrights remain intact.

Extended Usage Guidelines according to OpenDOAR

To further clarify copyright aspects and ensure compliance with international standards, the usage guidelines are listed below in more detail in English according to the recommendations of OpenDOAR (https://www.opendoar.org/tools/en/policies.php). These guidelines specifically regulate the use of full-text documents from the publication database.

Metadata Policy for information describing items in the repository

  1. Anyone may access the metadata free of charge.
  2. The metadata may be re-used in any medium without prior permission for not-for-profit purposes provided the OAI Identifier or a link to the original metadata record are given.
  3. The metadata must not be re-used in any medium for commercial purposes without formal permission.

Data Policy for full-text and other full data items

  1. Anyone may access full items free of charge.
  2. Single copies of full items generally can be:
    • reproduced, displayed or performed, and given to third parties in any format or medium
    • for personal research or study, educational, or not-for-profit purposes without prior permission or charge.
    provided:
    • the authors, title and full bibliographic details are given
    • a hyperlink and/or URL are given for the original metadata page
    • the content is not changed in any way
  3. Full items must not be sold commercially in any format or medium without formal permission of the copyright holders.
  4. This repository is not the publisher; it is merely the online archive.
  5. Mention of the repository is appreciated but not mandatory.

Content Policy for types of document & data set held

  1. This is an institutional or departmental repository.
  2. The repository holds all types of materials.
  3. Items are individually tagged with:
    • their peer-review status.
    • their publication status.

Submission Policy concerning depositors, quality & copyright

  1. Items may only be deposited by accredited members of the organisation, or their delegated agents.
  2. Authors may only submit their own work for archiving.
  3. The administrator only vets items for the eligibility of authors/depositors, relevance to the scope of the repository, valid layout & format, and the exclusion of spam.
  4. The validity and authenticity of the content of submissions is the sole responsibility of the depositor.
  5. Items can be deposited at any time, but will not be made publicly visible until any publishers' or funders' embargo period has expired.
  6. Any copyright violations are entirely the responsibility of the authors/depositors.
  7. If the repository receives proof of copyright violation, the relevant item will be removed immediately.

Die Publications Database of Vinzenz Gruppe supports OAI 2.0 with a base URL of https://eprints.vinzenzgruppe.at/cgi/oai2